Authors (including presenting author) :
CHUI JYL(1), CHEUNG HL(1), YIM TCC(1), WONG WY(2), CHAN MC(3), MAK FKW(4), LI KY(5), LEE HWH(6), LEUNG JYM(6)
Affiliation :
(1)Queen Elizabeth Hospital, (2)Kwong Wah Hospital, (3)Kowloon Hospital, (4)Hong Kong Buddhist Hospital, (5)Hong Kong Children’s Hospital, (6)KCCIT
Introduction :
For requisition and issue of CSSD sterile supplies, hundreds of paper forms were always used daily by wards and CSSD in a hospital. Ward and CSSD staff were also required to keep the paper forms and other paper records for daily operational uses. The development of an IT system for electronic order of CSSD sterile supplies could enhance the related work efficiency in these aspects in KCC hospitals and GOPCs.
Objectives :
The objectives of the KCC CSSD eOrder System is to switch the existing manual form operation system into a paperless system and to employ a smart digital order management system to enhance the related work efficiency in different workflows in the daily requisition and issue of CSSD sterile supplies in KCC hospitals and GOPCs.
Methodology :
A working group with representatives from clinical users, CSSD, nursing informatics and IT was set up to gather the system requirements. Service delivery models by different CSSD were discussed for incorporation into the system. Alignment of CSSD sets and instruments was made to standardize the item lists. The system was implemented by phases from April to May 2024 in KCC hospitals and GOPCs. A post implementation survey was conducted in July 2024 and the survey report was disseminated. Follow up system enhancement has been planned accordingly.
Result & Outcome :
The KCC CSSD eOrder System has been implemented in all KCC hospitals namely and GOPCs. The system has handled more than 5,500 transactions and 500,000 items monthly. The green initiative undoubtfully has saved tons of paper at a result. The system allows real time access to accurate electronic order information by both clinical and CSSD staff. With the use of mobile devices, clinical and CSSD staff can manage to operate at different locations convenient to their operations. The order transaction records are kept in the system automatically. Statistics reports are generated automatically for regular management review. Finally, the system also provides an electronic platform for announcement of notification to ward and clinical users by respective CSSD.
